Thank you again for sponsoring the ABCD Diabetes Update meeting taking place ay Holywell Park, Loughborough University on 29th - 31st January.
We are looking forward to welcoming you!
Please see the information below relating to your attendance at the conference. For queries prior to the event, please contact us on 01675 477602 or via info@abcd.care. On the conference days please use contact number 07904 889016 or please ask personnel to contact the on site team at the registration desk.
Attending personnel
The number of attending personnel is dependant on your sponsorship level:
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Large Stand maximum 4 people per day
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Medium Stand maximum 2 people per day
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Small Stand maximum 1 person per day
If you have not already done so, please confirm the name, email address, dietary requirements and days of attendance for your attending personnel. We require these details by Monday 20th January 2025.
Please note that only pre-registered people may attend. We will not admit anyone who turns up on the day who has not been pre-registered.
Event sessions
Attending personnel are welcome to join the lectures during the conference, we would ask that delegates are allowed to take their seats at the tables to facilitate note taking, additional seating will be provided around the room for sponsors who wish to join. The workshops will be for delegate access only due to capacity constraints in the rooms.
Conference Dinner
The conference dinner will take place in the Burleigh Court Hotel on Wednesday 29th January, and your personnel are welcome to attend. There is an additional charge of £50 + VAT per person for dinner and this must be booked in advance. Please note dinner spaces are limited and offered on a first come, first served basis.
Please let me know if any of your attendees would like to come to the dinner. The deadline date to book is Monday 20th January 2025.
We will endeavour to cater for any dietary requirements that have been specified before the day but regret that it may not be possible to provide a special diet if we have not been notified in advance.
Meeting information
The meeting programmes, details of the venue, travel & site maps, abstracts can be found on the event web pages.
ABCD Registration desk
The ABCD registration desk will be located in the foyer of the Conference Centre throughout the meetings. Please ask your personnel to come and register at the desk on arrival and they will receive their badge and be directed to the allocated exhibition space. We request that badges are worn throughout the meeting. The conference organising team will be based at this desk throughout the event should you have any queries.
Conference web pages
All delegate materials for these meetings will be available on the dedicated conference web pages, which can be viewed via your phone or tablet. All attending personnel will be emailed an invitation to download the pages prior to the meeting.
Please note that we are unable to provide a delegate list for this event due to GDPR regulations. A conference directory is available via the dedicated conference web pages; attendees are invited to make their details available to other conference attendees however this is optional.
Meeting rooms
All meeting rooms are located within the ground floor area as follows:
| Main meeting room | Turing |
| Exhibition and Catering | Babbage |
| Drinks reception and dinner | Burleigh Court Hotel |
Exhibition Room
Exhibition stands will be set up in the Babbage which will be used for the tea and coffee breaks & lunch. This area is on the ground floor of the conference centre, and is easily accessed via the main entrance.
Stand dimensions
We would request that your stand is no larger than the size stipulated.
Large stands 3m wide x 2m deep
Medium stands 2m wide x 2m deep
Small stands 1m wide
We cannot accommodate larger stands. Stands may be freestanding or table-top. There is no shell scheme.
Stand set up
Set up times are as follows:
- 29th January 2025 – 08.00 – 10.00 am
If you require access outside of this time slot, please contact us at info@abcd.care as soon as possible to discuss.
Unloading
Small packages can be brought through the main entrance to Holywell Park Conference Centre. If large items need to be unloaded please drive to the rear of the building to the loading bay, from which items can be brought into the Babbage.
Stand breakdown
Break down of stands may commence after the lunch on Friday 31st January at 14:00. No stands may be removed before this time. All stands must be removed by 18.00 hours on 31st January. Please note, if stands are being broken down between 14:00 - 16:00, we ask that no power tools are used during these times which may be heard in the meeting sessions.
Sending stand materials
All materials that need to be sent in advance to Holywell Park must be delivered on the 28th January 2024 between 9:00 – 17:00 pm. The venue is unable to accept deliveries outside of the dates and times.
The address is:
Holywell Park Conference Centre,
Holywell Way,
Loughborough University Science and Enterprise Park,
Loughborough,
LE11 3GR
It is imperative that all boxes/packages are labelled very with clearly with your / your company details, a contact name and mobile number, the name of the conference and date of the conference.
Car parking
Ample free car parking is available on site at Holywell Park Conference centre. Please ensure you register your car on the Ipads at reception to avoid charges.
Daytime catering
All refreshments & lunch will be served in the Babbage.
We will endeavour to cater for any dietary requirements that have been specified before the day but regret that it may not be possible to provide a special diet if we have not been notified in advance.
WiFi
Free wireless internet is available to all delegates during the meeting.
Contact
For queries prior to the event, please contact us on 01675 477602 or via info@abcd.care. On the conference days please use contact number 07904 889016 or please ask personnel to contact the on site team at the registration desk.
